Topic: The Club House / Tool tracking d

I am a new Officer at a county prison. I dont know of the exact paperwork that is used. However I do know that each and every work area in which tools need to be accounted for such as the kitchen and the maintenance areas use shadowboards. The Lead officer in the area finds that a tool is needed, and requests it through the prison. Once it is received and tagged/marked it is added to the appropriate area’s tool shadowboard. The Shadow board is labeled as to what tool goes where as well as a brightly painted shadow of the tool is on the board in that location. For example the hammer is hung and outlined then the outline is painted bright orange. Once ready the hammer is hung in this location as labeled and covers that shadow. At a glance an officer can see that a particular tool is missing from the shadowboard. Then the officer can check a log showing hammer issued to I/M worker smith or officer jones etc on X date, or if the log shows that the tool was returned and not signed out again then an investigation would ensue to locate the tool.

I hope this helps out with your system.

RIE